Procedures for Using Off-Campus Venues
Step 1: Visit and assess all potential campus theater venues and non-theater spaces to determine if there is an appropriate campus location for the production. Locations may include outdoor spaces, residential college common rooms, and other places not typically used for performance.
Step 2: Obtain permission to pursue and secure a specific off-campus venue only if there is no on-campus alternative that meets the artistic needs of the production. Curricular productions need the approval of the Theater, Dance, and Performance Studies DUS; extracurricular productions require permission from Undergraduate Production. Permission to pursue and investigate a possible venue does not constitute approval to use the space. Final approval depends upon successful execution and completion of all steps.
Step 3: Obtain two documents from the off-campus venue, a certificate of insurance and a New Haven Fire Department inspection certificate to demonstrate previous compliance. These should be submitted to the appropriate office, either the Theater, Dance, and Performance Studies Program or Undergraduate Production, who in turn will pass them on the Office of Risk Management for approval. All documentation must be submitted to the Office of Risk Management at least two weeks before the first date you wish to enter the space. This two-week window pertains to the earliest scheduled pre-production use of the space by your team, including rehearsals. The space may not be used until the proper agreements and certifications are executed.
Step 4: Once the venue is approved for safety by the Office of Risk Management, the Theater, Dance, and Performance Studies Program or Undergraduate Production executes a standard agreement of use with the venue and submits a signed copy to the Office of Risk Management.
If the steps cannot be fulfilled, best efforts will be made to assist students in finding an acceptable alternative location.